Executive Assistant to CEO(IT)

Job Description:

Entire, a leading software product development company, is seeking an experienced Executive Assistant for our Noida office to provide high-level administrative support to the CEO of the IT company. The ideal candidate is highly organized, proactive, and has strong attention to detail. The successful candidate will have at least 5-7 years of total experience including at least 2+ years of experience working as an assistant to a technical person in the IT Software company.

Job Responsibilities:

• Manage the CEO’s calendar, email, and correspondence.
• Conduct research and prepare reports, presentations, and other materials for the CEO.
• Coordinate and manage projects and initiatives on behalf of the CEO, including liaising with other departments and external partners.
• The Executive Assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community oriented.
• The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
• Manage the CEO’s travel arrangements and expenses.
• Manage confidential and sensitive information with discretion and confidentiality.
• Liaise with other departments and external partners on behalf of the CEO.
• Ensure the CEO’s time is used efficiently and effectively.

Mandatory Skills:

• A minimum typing speed of 60-80 words per minute (wpm). Our Interview process will have the test to verify your statement.
• Should be open to working regular long and flexible hours. The CEO normally works at least 12 hours a day (Monday to Thursday).
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting/ acknowledgement Emails, keeping track of CEO action items, personal correspondence, and other tasks that facilitate the CEOs ability to effectively lead the company.
• Maintain records, writing minutes of the meetings, corresponding with external internal stakeholders
• Prepare agenda/required documents and transcribe minutes of meetings for daily/monthly meetings
• Follows up on status of implementation of previous decisions taken and apprises the CEO.
• Assist in budget development process, record keeping of confidential/ critical documents for CEO review.
• Prepare MIS reports Power point presentations for periodic Management Meetings.
• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.

Qualifications:

• Bachelor’s degree in business administration, communications, or a related field.
• Minimum 5-7 years of experience as an Executive Assistant, preferably in a software product development company.
• Strong written and verbal communication skills. Our Interview process will have the test to verify your statement.
• Excellent organizational skills.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Experience with online project management tools such as Asana, Trello, or Basecamp.

If you have the required skills and experience, we invite you to join our team. We offer competitive salaries, benefits, and opportunities for growth and development. Please submit your resume and cover letter to [insert email address] with the subject line “Executive Assistant to the CEO”. We look forward to hearing from you.