Simplify Onboarding with the Power of the Applicant Portal
Staffing agency onboarding and in-house onboarding are not the same. Discover the difference a specialist software can make in securing qualified staff at scale.
Book a Discovery
Staffing agency onboarding and in-house onboarding are not the same. Discover the difference a specialist software can make in securing qualified staff at scale.
Book a Discovery Everything you need to assess, communicate with, and recruit new staff to your agency, without chasing paperwork or wasting time on admin.
Manage every step of your applicant journey through a centralised portal. Screen candidates, book interviews, take notes, and assign outcomes, all without switching platforms.
Send SMS confirmations, rebook interviews, and decline or defer applicants effortlessly. Notes are stored securely, and access is customisable by user role.
Automated checks for AHPRA registration, VISA details, and TFN submissions ensure your new staff are compliant from the get-go. With Entire OnHire’s connected portals, these details will effortlessly flow into your rostering and payroll modules once they’re approved to work.
Once booked for an interview, applicants receive access to the Applicant Portal, where they can easily view and track the progress of their application. By enabling early access, recruiters reduce manual follow-ups and create a transparent, connected experience that bridges the gap between applicants, recruiters, and clients.
Easily convert successful applicants into active employees with a single status update, automatically generating an employee ID and granting access to the Workforce App. Once active, your members’ visa restrictions, qualifications, documents and other preferences will act as automatic boundaries for your allocations team to place them into shifts with complete confidence.
Aged Care Manager
As a manager I actually really like using the [Entire OnHire] reports… it just really helps to sort of have a big overview of areas that we’re growing and developing in or maybe even areas that might need a little bit of extra support.
Business Manager, Preferred Care
Our members and new candidates are able to pick [the mobile app] up straight away. With updating availabilities, picking shifts, allocating themselves to shifts, it’s a really great tool.
Managing Director, BB Recruitment & Consulting
I am incredibly impressed with Entire On Hire! The system is exceptionally user-friendly, making the hiring process seamless and efficient. Whether a first-time user or a seasoned professional, the intuitive interface ensures you can easily navigate.
What truly sets Entire On Hire apart is the ongoing professional support. The team is always available to answer questions and provide quick and helpful solutions. Their dedication to customer satisfaction is evident, making a significant difference in our hiring process.
Highly recommend Entire On Hire for anyone looking to streamline their hiring procedures while receiving top-notch support!
Managing Director, Health Staff Australia
“We have just started using Entire OnHire, the implementation team have gone above and beyond getting us underway. Over the last two months we have seen a 40% increase in revenue due to our ability to fill shifts quicker.”
Compliance, INAC
“That combination of a great cost and the most powerful system that we came across. What impressed me beyond belief was I was used to such a constricted system, but with Entire OnHire the simplicity of it… then there’s the hidden power.”
Director, Connect Staffing
“Since the implementation of Entire OnHire we have seen an increase with shifts for the month of September up by nearly 40% !!!! Long may it continue. The process within allocations and bookings has streamlined a lot and helped us keep up with Client demand and expectations.
On behalf of everyone at Connect Health Services & Elite Hospitality Personnel, we would like to say thank you!”
Financial Controller, Talent Quarter
“We don’t have to look at Excel sheets anymore! Finance used to be constantly involved in checking the data to make sure it matched across systems, and chasing clients and employees. We needed to find a solution that would improve efficiency – that’s when we found Entire OnHire. Special mention to Rob and Poonam who gave a lot of their time and effort helping me feel comfortable. It’s going to make such a big difference for our business to be able to look at all the finance data on one screen as opposed to checking various software systems and trying to match back and forth.”
Business Owner, Nosh Hospitality
“Entire is not only about efficiency…it’s also about growth. Having Entire assisted our business to grow winning new contracts, expand into new regions sectors and markets.”
Managing Director, Free Agency Casual Relief Teachers
“The software is ever improving Blake. The support is great. You’re kicking goals over there at Entire OnHire and it’s great being a part of it. Happy to help you grow as you have helped us, Thanks.”
CEO/Founder, Preferred Care
Since starting with Entire OnHire, it’s made it really easy to grow without changing anything within the system. It’s one of the most important investments you could probably make for your agency.
Director, Toi Toi Recruitment
“I have been using Entire OnHire now for approximately 5 years now, first with Tradewind Australia, and I have now set up my own business in New Zealand (Toi Toi Recruitment), where I am very proudly Entire OnHire’s first international customer. The system is easy to use, it allows us to make multiple bookings with ease for our clients and our candidates. The onboarding and compliance functionality is second to none. I couldn’t be happier with this software and recommend it to everyone!.”
Financial Controller, Talent Quarter
“We don’t have to look at Excel sheets anymore! Finance used to be constantly involved in checking the data to make sure it matched across systems, and chasing clients and employees. We needed to find a solution that would improve efficiency – that’s when we found Entire OnHire.”
Director, Connect Staffing
“Overall the onboarding process was good and the staff we have dealt with during the process have been very professional and very understanding of our requirements and timeframes, especially as we only had 6-8 weeks to get everything implemented.
The team at Entire OnHire have gone above and beyond with us during the implementation process so well done to all.”
Director, Contract Care
“I would say invest in the cost. I know a lot of people would get scared because of the implementation costs and the cost of the actual software, but I would hands down say you’ve got to spend in order to grow. [The implementation] was very organized, which is what you need when you’re signing up with the software that’s potentially going to run your business.”
Former CEO, Caring 4 You
In the early days, we had different software systems that were really pretty useless, and we would spend all Sunday night. Then, we started to search for a product and found Entire OnHire. I think it’s what’s given us a growth edge—the people in my business love this technology. A lot of my managers are actually very impressed with the support system that they have from Entire Software.
Allocator, Phoenix Specialised Youth and Disability Services
“My personal favourite feature is the client portal. It allows for our clients to have an understanding of what we’ve done with the shifts, and a bit of a schedule. They can see the dates, time and everything and it makes the communication between us and our clients a lot easier.”
Director, Aroha Care Group
“The onboarding experience was very impressive, user friendly interface and the suppport we continue to receive is comprehensive. The Convenience of having a recruitment, allocations and finance under one system has made our business much more efficient in every way.”
Compliance, INAC
The app that our members have on their phone; that’s very handy! They let us know their availability to work through the app and it’s very flexible. They can change their availability in real-time, we know immediately if they change their plans. We also communicate through the app sending shifts, messages, important notices.
Company Director, Phoenix Specialised Youth
“Entire OnHire has made growing our business extremely easy from hiring to staff allocations. The service and support from Entire OnHire has helped my team improve our service provision by increasing fill rates along with being able to fill shifts expediently.”
Managing Director Tradewind Australia
When we came to Entire OnHire, we were probably pretty; blown away is probably not too far a stretch. But, Entire OnHire, they came out, and they really wanted to get to know our business. The process of moving to Entire OnHire was ridiculously fast. There were things that we could do with Entire OnHire that we’d never dreamed of being able to do. Also, it was a more powerful system than we’ve used previously.
Process Improvement Manager, Medic Oncall Workforce Solutions
“The system has reduced my invoicing week days from 5 to 2! Seriously, it’s absolutely amazing, 99% perfect. Thank you!”
Director, Contract Care
“Having been in recruitment for a long time, it’s a breath of fresh air to finally have one single software to manage all my business operations. I was a little daunted at first by the implementation process, but those weeks working with Rob and Poonam really helped me build my confidence with the tool. I now feel completely comfortable using the system and helping my team make the best use of it too. The interactive checklist allowed me to have full oversight of how we were tracking. Georgie was amazing throughout my system training and is always happy to help me with any queries I have as a new user. I’m really looking forward to watching my business grow thanks to Entire OnHire’s incredible efficiency”
Founder, SCRUBS Nursing Agency
“We are proud to be using such a great system :)”
Discover our full list of strategic partnerships here.
Yes. The Applicant Portal provides full visibility of every stage, from initial application through to interview outcomes, compliance checks, and employment status.
They remain securely stored in your system for a limited time. Bad fit applicants can be restricted from submitting future applications. If required, you can revisit their records later, add notes, or rebook them for future opportunities—all without re-entering data.
Absolutely. Thanks to our in-built integrations, you can collect and submit TFN declarations to the ATO, verify VISA status, and auto-check AHPRA registration all within the platform. Details submitted by applicants will go through genuine authentication straight away.
Yes. Sending interview notifications, confirmations, or changes can all be done via SMS, email or phone call directly from the system, saving you time and improving candidate engagement.
