Staffing Agency Onboarding Software for Labour Hire & Recruitment Agencies

Entire OnHire offers purpose-built onboarding software for labour hire companies and staffing agencies in Australia, helping you move candidates from application to compliant, active worker faster and with less administrative overhead.

Designed for temporary, contingent and front-line workforces, the onboarding module ensures every worker is verified, compliant and job-ready before they are placed, reducing risk and improving workforce readiness at scale.

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Staffing Agency Onboarding

A Smarter Way to Onboard Your Workforce

In labour hire and staffing environments, onboarding gaps or delays directly impact fill rates, compliance and revenue. Entire OnHire provides a centralised onboarding workflow that automates compliance, improves visibility and delivers a consistent experience for candidates, while giving your team full control across high-volume onboarding.

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Digital Candidate Applications
Centralised Onboarding Management
Built-In Compliance Checks
Candidate Communication & Engagement
Seamless Member Activation

Digital Candidate Applications

After the screening and interviewing of candidates is complete, they’ll login to a dedicated applicant portal to finalise their full digital onboarding process. Here they’ll submit personal details, qualifications and required documentation upfront. This creates a single source of truth for candidate data and eliminates manual paperwork common in labour hire onboarding.
Preview of Entire OnHire's digital candidate self-onboarding portal software for submission of personal details, qualifications and required documentation for Australian staffing agencies.

Centralised Onboarding Management

Manage all onboarding activity in one system, with real-time visibility of candidate status across every stage. This allows staffing agencies to prioritise activations, identify bottlenecks and scale onboarding without increasing admin headcount.
Preview of Entire OnHire's candidate onboarding dashboard for real-time visibility of candidate status, identify bottlenecks and scale onboarding without increasing admin headcount for Australian staffing agencies.

Built-In Compliance Checks

Ensure every worker meets labour hire and industry compliance requirements before activation. The onboarding module supports essential checks such as identity validation, TFN declarations, visa verification and role-specific documentation, helping agencies meet regulatory obligations with confidence.
Preview of the built in identity validation, TFN declarations, visa verification and role-specific documentation compliance checks in Entire OnHire's recruitment candidate onboarding software for Australian staffing agencies.

Candidate Communication & Engagement

SMS and email communication keeps candidates informed throughout onboarding. By reducing uncertainty and follow-ups, agencies improve completion rates and candidate satisfaction during high-volume onboarding periods.
Preview of the recruitment candidate SMS and email communication features in Entire OnHire's candidate onboarding module for easy follow ups to improve completion rates and candidate satisfaction for Australian staffing agencies.

Seamless Member Activation

Once onboarding requirements are complete, candidates are activated as workers with a single action. This enables faster deployment into your labour hire workforce without re-entering data or duplicating processes.
Preview of changing a recruitment candidate to an active member in Entire OnHire's candidate onboarding module for faster deployment of your staffing workforce without re-entering data or duplicating processes.

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Frequently Asked Questions

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Onboarding is a critical step in the end-to-end staffing workflow. Once candidates are ready to move forward, the onboarding module ensures they are compliant, verified and fully prepared to be placed. This helps labour hire and staffing agencies move faster from candidate engagement to workforce deployment.

Yes. The onboarding dashboard provides full visibility into every candidate’s progress, including completed steps, outstanding requirements and activation status.

The onboarding module supports key compliance processes such as TFN declarations, visa verification and industry-specific documentation (e.g. APRA registration), helping ensure candidates are job-ready before placement.

Candidates can view their onboarding progress via the applicant portal. They can toggle through the steps and track their progress using clear visuals.

Once approved, candidates are activated as members and receive access to the Workforce App. From then, they will be eligible for rostering into your clients’ shifts.

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